As a globally recognized engineering and consulting company specializing in public transport and sustainable mobility solutions, SYSTRA offers employees the opportunity to work on impactful projects while building a rewarding career within an international organization.

Position Details

About the Role

The Office/Admin Assistant will be responsible for supporting daily office operations and providing administrative assistance across various departments. The successful candidate will serve as a key point of contact for employees, visitors, suppliers, and clients while ensuring smooth and efficient office administration.

This role requires excellent communication skills, strong multitasking abilities, and a proactive approach to managing workplace operations.

Key Responsibilities

Administrative & Front Office Support

• Welcome visitors, clients, and suppliers in a professional manner.
• Manage incoming calls, emails, and office correspondence.
• Schedule appointments, meetings, and conference room bookings.
• Provide administrative support to management and departmental teams.
• Maintain records, files, and business documentation.
• Assist employees with administrative requests and office-related inquiries.

Procurement & Vendor Coordination

• Coordinate with vendors and service providers.
• Prepare purchase requests and obtain quotations.
• Support procurement and purchasing activities.
• Track invoices and liaise with the finance department for payment processing.

Office Facilities Management

• Monitor office supplies and equipment availability.
• Ensure the workplace remains clean, organized, and functional.
• Coordinate maintenance activities with building management.
• Address facility-related concerns raised by employees.
• Conduct routine inspections to maintain safety and compliance standards.

Fleet Administration

• Maintain records related to company vehicle allocation and usage.
• Monitor vehicle documentation and movement logs.
• Coordinate vehicle servicing, maintenance, and inspections.
• Liaise with garages and external service providers to ensure fleet reliability.

General Office Operations

• Manage incoming and outgoing mail, courier services, and deliveries.
• Support daily office coordination activities.
• Oversee housekeeping arrangements and workplace upkeep.

Required Qualifications

Candidates should meet the following requirements:

• Bachelor's Degree in Business Administration or a related discipline.
• 3–5 years of experience in an administrative or office support role.
• Previous corporate office experience is preferred.
• Strong knowledge of Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to handle confidential information professionally.
• Flexibility to adapt to changing business priorities.

Why Work with SYSTRA?

SYSTRA offers a professional environment where employees can develop their careers while contributing to innovative infrastructure and mobility projects worldwide.

Benefits Include:

• Opportunity to work with a globally respected consultancy firm.
• Exposure to international projects and best practices.
• Professional development and career growth opportunities.
• Collaborative and inclusive workplace culture.
• Dynamic work environment with diverse responsibilities.
• Chance to contribute to sustainable transportation solutions.

How to Apply

Interested candidates can submit their applications through SYSTRA's official careers portal:

Apply Here:

Final Thoughts

The Office/Admin Assistant position at SYSTRA presents an excellent opportunity for professionals seeking a stable and rewarding career in corporate administration. With responsibilities covering office management, procurement coordination, facilities support, and fleet administration, this role offers valuable exposure within a globally recognized organization. Candidates with strong administrative expertise and a commitment to operational excellence are encouraged to apply.