Office / Administrative Assistant Job at SYSTRA – Apply Now (2026)

Known for its innovation, digital transformation, and eco-friendly mobility initiatives, SYSTRA delivers impactful projects that promote accessibility, social inclusion, and long-term urban development. This opportunity is ideal for professionals seeking to build a stable career within a respected international organization.

Job Overview

SYSTRA is currently hiring an Office / Administrative Assistant to support daily office operations and front-office activities. The role is essential in ensuring smooth communication, organized workflows, and efficient administrative coordination across departments.

Key Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors
• Manage reception duties, including answering and directing phone calls
• Handle inquiries, take accurate messages, and ensure timely follow-ups
• Support employees by processing requests and providing administrative assistance
• Coordinate meetings, appointments, and internal office schedules
• Assist management with documentation, filing, data entry, and reports
• Liaise with vendors and service providers for office supplies and maintenance
• Prepare purchase requests, manage quotations, and follow up on orders
• Track invoices and coordinate with the finance team for documentation and payments
• Monitor office supplies, equipment, and housekeeping standards
• Coordinate with building management for maintenance and facility issues
• Address employee concerns related to office facilities
• Manage daily schedules for drivers and office assistants
• Handle incoming and outgoing mail, packages, and courier deliveries

Candidate Requirements

• Bachelor’s degree in Business Administration or a related field
• 3–5 years of experience in an administrative or office support role
• Prior experience in a corporate or professional office environment preferred
• Proficiency in Microsoft Office applications
• Strong communication and interpersonal skills
• Excellent organizational and time-management abilities
• High attention to detail and accuracy
• Ability to handle confidential information responsibly
• Flexible and adaptable in a fast-paced work environment

Why Work at SYSTRA?

Joining SYSTRA means becoming part of a globally respected organization committed to innovation, teamwork, and sustainable development. Employees benefit from a structured professional environment, exposure to international projects, and long-term career growth opportunities in the mobility and infrastructure sector.

How to Apply

Interested candidates can submit their applications through the official SYSTRA careers portal using the link below:

Apply Here: